Workflow Automation
Automate the admin that's eating your time.
Re-typing the same things, chasing the same emails, copying data between apps — it adds up to hours a week you'll never get back. We map the tasks that eat your time and make the boring bits run themselves.
The automation itself runs on real student records and cannot be shown. Pictured is the public site it works alongside.
The problem
Your week is full of jobs a script could do.
Re-typing the same things, chasing the same emails, moving data from one app to another. None of it grows the business — and it adds up to hours every week you'll never get back.
How we fix it.
We map the tasks that quietly eat your time and automate the repetitive ones — using Google Workspace, Make or Zapier, whatever fits best. The boring bits start running themselves, and you get your week back.
One real workflow
Start-of-term student enrolment
- 01
Enrolments arrive
Sign-up details collect in one place, ready to be processed as a batch.
- 02
Checks run first
Duplicates, missing fields and bad formatting are flagged. Problem rows are reported, never processed.
- 03
Accounts and enrolment
Google accounts are created and added to Classroom and the mailing list.
- 04
A person confirms
Nothing reaches a family until a member of staff reviews and approves the prepared batch.
- 05
Welcome and log
Welcome emails go out and every run writes a log, so a failed step can be retried on its own.
This describes a tool we actually delivered. It runs on real student records, so no screen is shown.
What's included
Everything you need to stop doing it by hand.
- Workflow audit — we find the time-sinks worth automating
- Automation setup — built and tested on the tools you already use
- Clear documentation in plain English, not jargon
- Monthly check and tweak so it keeps working as you change
“Backed by real experience running the systems that keep busy operations going, day after day.”
FAQ